Office Coordinator
Austin, Texas•Full-time
$24+ hourly
$24+ hourly
About the Job
Openwork is currently engaged in a search to find an Office Coordinator for a growing and innovative company. In this role, you'll be responsible for managing day-to-day office operations, supporting leadership, coordinating administrative functions, and ensuring the office runs efficiently. This is a great opportunity for someone highly organized, detail-oriented, and proactive who enjoys wearing multiple hats in a fast-paced environment.
As an Office Coordinator, you'll be responsible for:
- Answering and routing incoming calls, taking messages, and handling general inquiries professionally.
- Coordinating office supplies, monitoring inventory levels, and placing orders as needed.
- Paying office bills accurately and on time while tracking recurring payments and due dates.
- Tracking and categorizing office expenses and assisting with basic bookkeeping functions.
- Receiving and distributing mail, deliveries, and greeting visitors and vendors.
- Maintaining a clean, organized, and functional office environment.
- Supporting scheduling, meeting coordination, and conference room bookings.
- Assisting with new hire onboarding logistics, including desk setup, supplies, and building access.
- Maintaining filing systems and organizing office records and documentation.
- Coordinating office events, lunches, employee celebrations, and special projects.
- Providing administrative support to the CEO and leadership team as needed.
- Taking on additional office management and administrative responsibilities as they arise.
What you'll need:
- Minimum of 2 years of experience in an administrative, office coordinator, or office assistant role.
- Strong organizational skills with exceptional attention to detail.
- Experience managing invoices, expenses, due dates, and office-related administrative tasks.
- Dependable, punctual, and able to take ownership of office operations.
- Ability to manage multiple priorities while maintaining accuracy.
- Strong written and verbal communication skills.
- Proficiency with Microsoft Office, email platforms, and calendar management.
- Basic bookkeeping experience preferred.
- Professional demeanor with the ability to handle confidential information discreetly.
- Positive, team-oriented attitude and willingness to support a variety of business functions.
Perks:
- $50,000 - $60,000 annual salary, depending on experience.
- Full-time opportunity.
- Monday-Friday, 8:00am-5:00pm schedule.
- Opportunity to work directly with company leadership.
- Collaborative and supportive work environment.
- Long-term career growth potential.
Click on Apply Now to be considered for the Office Coordinator role, or visit our website at www.openwork.com to explore other available opportunities.
About Openwork:
Openwork is a talent-first staffing company with 50+ years of experience connecting great people with great companies. Our mission is to bring ease and thoughtfulness to the hiring process. We also proudly support niche markets through our sister companies, QS Nurses and Aerospace Solutions.
Let's build your future — together.
EOE